Discover Outlook's Secret Scheduling Tip

Discover Outlook’s Secret Scheduling Tip

By Marie McCooey

Need to schedule a meeting or appointment in Outlook 2 weeks from now?

Don’t waste time trying to determine the date 2 weeks in the future.

Use Outlook’s secret Date feature to enter the date in plain English.

For example, today’s date, October 10, 2016, displays in the Appointment’s Start and End Time fields shown below.

Outlook's secret scheduling tip 1

Instead of struggling to determine the date 2 weeks from now, enter 2 w in the Start Time and press ENTER or TAB.

Outlook's secret scheduling tip 2

Outlook instantly translates and updates the date to two weeks in the future.

Outlook's secret scheduling tip 3

Take a look at the following examples to help you save time when you’re scheduling Outlook appointments and meetings.

  1. Enter today to display the current date.

Schedule Today
2. Enter fri to display Friday of the same week.

Schedule Friday

3. Enter last fri sep to display the last Friday in September.

Schedule last Friday in Sept4. Enter next thu to display the date for next Thursday.

Schedule next Thursday

 

5. Enter 3w to display the date 3 weeks from today.

Schedule 3 weeks forward

Note: This feature works in any date field in Outlook.

Which abbreviations can you use?

You can enter:

  • Any full or abbreviated day or month name, e.g. Jan, tue
    The Date feature is not case sensitive.
  • Times such as noon, midnight, 2 p
  • Day and time-related phrases such as today, now, next, previous, first and last
  • Numbers followed with a character: 6d, 2w, 4y, 7mo (m is minutes)
  • Formulas, e.g. Enter may 15 + 1w to display May 22, 2017

What about Holidays?

You can type the names of holidays that fall on the same date every year and Outlook inserts the appropriate date:

Enter New Year’s Day to display 1/1/2016

Schedule for New Year's Day

and Enter next New Year’s Day to display 1/1/2017

Schedule for next New Year's Day

Save yourself precious minutes the next time you need to schedule an Outlook appointment or meeting, use the Date feature.