Have you ever embarrassed yourself by sending an email before you were finished?
Imagine you’re writing an email to your boss.
The email has errors and the attachment is missing.
You accidentally press Send.
Your first thought is “Can I recall that message?” And your second thought is “How?”
Yes, you can recall the email message.
But, you must act immediately. And two conditions are necessary for success:
Required Conditions to Recall an Outlook Email Message
- Your recipient has not opened the email message yet.
- Both you and the recipient must be using Microsoft Outlook on the same server.
If these two conditions exist, follow these 6 easy steps to recall your email message.
How to Recall an Outlook Email Message
- Click Sent Items in the Navigation Pane of Mail.
2. Double-click the message you want to recall.
Your message opens in a new window with options.
3. Click the Actions drop down arrow in the Move section.
4. Select Recall This Message.
The Recall This Message dialog box displays two options.
5. To recall the email message:
- Select the Delete unread copies of this message option.
Your email message will be deleted.
Outlook warns you if some of your recipients have read the message.
If so, you won’t be able to recall the message for those recipients.
- Select the Delete unread copies and replace with a new message option. Your message opens in edit mode and you can correct your mistake e.g., fix a typo or add an attachment and resend the message.
6. Click OK.
Outlook will send you an email to let you know if the recall was successful or not.
If the recall was successful, the message vanishes from your recipient’s inbox.
If the person has already read your message, the recall will not work.
Your message remains in the recipient’s inbox and they receive an email letting them know you wanted to delete the message.